Efficient Purchase Management with Real-Time Tracking
Optimize your procurement processes and maintain a seamless supply chain with Splendid Accounts’ POS software. The purchase management features ensure accurate and timely ordering, effective supplier relationships, and efficient inventory replenishment. This module is designed to handle all aspects of purchasing, from order creation to receiving and vendor management.
Configure the following features in our POS system’s dashboard to streamline your purchase processes:
Purchase Order Creation
Easily create and manage purchase orders with an intuitive interface. You can generate purchase orders based on current stock levels, sales forecasts, or predefined reorder points. Customize orders with specific terms, delivery dates, and special instructions for suppliers.
Supplier Management
Maintain detailed profiles for each supplier, including contact information, payment terms, and order history. This feature helps you track supplier performance, manage relationships, and ensure timely deliveries. You can also categorize suppliers based on their product offerings and reliability.
Purchase Return
Record your purchases returned to the supplier and keep your inventory and payables updated automatically.
Vendor Refund
Creates refunds for vendor either unallocated or allocated with any invoice, return or payment.
Make Payment
Make payment to vendors via bank or cash to settle down purchase invoices and keep your payables updated.
Real-Time Order Tracking
Monitor the status of your purchase orders in real-time, from order placement to delivery. Receive notifications and updates on order progress, ensuring you stay informed about expected delivery dates and any potential delays.
Automated Reordering
Set up automated reorder points to ensure you never run out of critical stock. The system can generate purchase orders automatically when inventory levels fall below a certain threshold, streamlining the replenishment process and reducing manual effort.
Receiving and Inspection
Efficiently manage the receiving process by recording the arrival of goods, inspecting them for quality, and updating inventory levels. This feature allows you to handle partial deliveries, track discrepancies, and ensure that only approved items are added to your stock.
Purchase Invoices and Payments
Manage supplier invoices and payments within the system. Match invoices with corresponding purchase orders and receiving records to verify accuracy before processing payments. The system supports various payment methods and tracks due dates to help you avoid late fees and maintain good supplier relationships.
Cost Tracking and Analysis
Track the cost of goods purchased, including shipping, taxes, and any additional fees. Generate reports on purchasing costs, analyze spending patterns, and identify opportunities for cost savings and negotiating better terms with suppliers.
Integration with Inventory Management
Seamlessly integrate purchase management with inventory management to maintain accurate stock levels. The system automatically updates inventory counts based on received goods, providing real-time visibility into stock availability and ensuring accurate order fulfilment.
Purchase Return Management
Handle returns to suppliers efficiently, including managing return authorizations, tracking returned items, and updating inventory levels. This feature helps you maintain accurate records of returned goods and any associated credits or refunds.
Report
Aged Account Payable Report
This report provides a list of unpaid or unsettled vendor invoices, organized by vendor category. It helps you track overdue payments and manage your accounts payable efficiently.
Vendor Ledger
The Vendor Ledger report displays all transactions for selected vendors within a specified date range. It gives a detailed view of purchases, payments, and adjustments made with each vendor.
Vendor Balances Report
This report lists the balances of all vendors, categorized by vendor type. It helps you see how much you owe each vendor and manage your payables accordingly.
Purchase Invoice Report
The Purchase Invoice Report shows all purchases made by your business, itemized by the vendor. This report helps you keep track of all purchase transactions and verify invoice details.
Vendor Payment Report
This report shows all payments made to vendors, whether they are allocated to specific invoices or not, filtered by vendor within a specific date range. It helps you monitor payment status and manage cash flow.
Vendor Refund Report
The vendor Refund Report lists all refunds issued by vendors, showing whether they are allocated to invoices, returns, or payments, filtered by a specific date range. It helps you track returned goods and manage refunds efficiently.
Product Purchases Report
This report provides a list of all goods purchased, organized by product category. It also displays the average cost of each product, helping you analyze purchasing patterns and manage inventory costs.
Goods Receiving Report
The Goods Receiving Report provides information about all products received at a location within a specified date range from vendors. It helps you track incoming inventory and verify delivery accuracy.
Purchase Return Report
This report details products or services returned to vendors, including the date range and any associated return transactions. It helps you manage and track returned items and ensure accurate inventory records.
Purchase Invoice Detail Report
The Purchase Invoice Detail Report offers a detailed summary of all invoices, including the products or services associated with each invoice. It helps you verify invoice details and ensure accurate billing.
Purchase Order Detail Report
This report provides a detailed summary of all purchase orders, including the products or services associated with each order. It helps you track the status of orders and manage supplier relationships effectively.
Purchase Order Report
The Purchase Order Report shows all purchase orders placed by your business within a selected period, for all or specific vendors. It helps you monitor order activity and manage procurement processes efficiently.